Rental cars are used as connections in Templates. Each transfer is a single product and has a specific start and end location.

The pick-up and drop-off locations of a rental car have to be the same as the stops added to a template in order to select them properly. 

00:00: Welcome! This guide will walk you through the simple process of creating rental cars in TripBuilder. 00:06: On Inventory, click on Products, and then, Click on the "Rental Cars" option. 00:12: You will see a listing of all the rental cars that you have created on TripBuilder. If you haven't created none, the list will be empty. 00:20: To create a new rental car, Click on the "Create Rental Car" button. 00:25: Before you go further, see what you will need to create the rental car: - Name and contracted currency. - The locations where this rental car can be picked up and dropped off. - Pricing per day. - And a good quality picture. 00:38: Start by giving the Rental car a name. 00:41: Select the contracted currency. Remember that this field cannot be changed later on. 00:47: Click on the "Save" button. 00:49: A new window will open, where you can continue adding the necessary details to make this Rental Car available in the frontend, and usable in Modules and Templates. 00:59: On Rental locations, you can add as many rental locations as you want. 01:04: You can either choose Cities or Airports. 01:07: This information is fetched from the Global Areas of TripBuilder. If you need, you can create an Area if it doesn't exist already. We have a video explaining how. 01:18: Note that the rental locations need to be the same as the stops added to a Template, or module, where you might want to use this rental car. For example, if the Template starts in Madrid, the rental car must have a pick-up location in Madrid. This same availability logic applies to the Planner as well. 01:36: Clicking on "Add included item", you can add small information topics that are available in the price, like for example Insurance, GPS availability, or the number of Kilometers per day. This information will be visible on the front end. 01:51: The same applies for excluded items you might want to inform the users about. 01:56: You can add as many Included or Excluded items as you want, but keep in mind that the text is limited to 120 characters. 02:04: You can use the industry Standard ACRISS Car Classification to inform the user which car they are renting. 02:11: If you have the code, you can add it here, and all the fields below will be populated with the correct information. 02:18: In alternative, you can change the Car category, type, transmission, fuel and AC fields, and the ACRISS code will be updated as well. 02:29: Set the maximum number of passengers using the plus and minus icons. 02:34: And you can do the same for suitcases. 02:37: If you need to provide any extra information about this rental car, you can do so using the Additional Information box. The text you write in here will be available to users on the frontend. 02:48: Now, let's move on to the pricing. Click on the "Pricing" tab. 02:53: To start defining prices, you need to first define a day range. Click on create now to do so. 03:00: Rental cars pricing is defined by pricing per day, so you need to define the day ranges, and their prices. If the number of days that a rental car can be booked don't matter, use 1 to 99. Rental Cars must have a pricing season set, which is at least as long as the tour, in order to validate correctly on the Planner. For example, a rental car with a price duration of 10 days cannot be used for a duration tour of 15 days. 03:26: Click on the "Add days range" button. 03:29: Select the minimum and maximum number of days for the days range. 03:33: You can add more than one day range to one rental car. This way, you can define different prices for different days duration. 03:41: When done, click on Ok. 03:44: Now, you can add the pricing season for the days range you created. Click on the "Add pricing season" button. 03:52: Click on the "Choose the season dates" button. 03:55: You can give it a name to internally identify this season, like High or Low Season. 04:01: Like in all Inventory products, when defining the seasons, you can select calendar or list view, to define the days that belong to this season. 04:10: Using the calendar view, use a drag motion with your hover to select the days that belong to this season. You can also select individual days by clicking on them. 04:20: When done, click on Ok. Remember that TripBuilder won't let you save your Season if there are overlapping days in seasons. One day can only be present in one season. 04:32: Finally, you can add the pricing per day, on the day range you selected, and on the season you created. 04:39: Let's See this example of a more complex pricing. 04:43: We have 3 day ranges defined. One for trips between 1 to 10 days, another for trips between 1 to 15 days, and another for trips between 1 and 20 days. 04:54: We also defined 2 seasons, one High Season between 1 July and 31 of August of 2023, and a low season, on the remaining time of the year. 05:05: This allows us to have 6 different pricings for the same rental car, based on the time of year it is rented and for how long it is rented. 05:13: Now, we are only missing a picture to make this rental car available. Click on the "Pictures" tab. 05:20: Add pictures by clicking on the plus icon. Remember, the picture needs to be uploaded first on the Picture Library. 05:28: Navigate your picture library until you find the correct picture. 05:32: In case of multi pictures, the first picture is always the main. 05:36: When all is done, Click on the "Save" button. 05:40: Open the action menu. 05:42: For this rental car to be used in Templates, modules and in the planner, you need to publish it first. Click on the "Express Publish" button. 05:51: You will see that the Rental Car is now Published. 05:54: This is how your Rental Car will be shown in the Planner to the users. 05:58: This is where your picture, and name, and Included items list is shown, as well as the details from the ACRISS code. 06:07: Clicking on details, you will also see the Excluded list of items, and the text present in the additional information box. 06:15: Going back to your Rental Car Inventory page on TripBuilder's cockpit, you will see that you can also add amenities to this Inventory Product. You can check our video about amenities to learn more about this. 06:27: The same applies for all other tabs, like cancelation policies, translations, miscellaneous, integration and reselling. 06:36: We hope this guide was helpful, covering the steps to create rental cars in Tripbuilder, including adding details, pricing, and pictures. Remember that you have at your disposal our knowledge base articles to learn more about this. See you next time!

How to create inventory rental cars?

In order to load a rental car, please make sure you have the following information readily available:

• Description of the rental car
• Net prices for the rental car period (days)
• Representative, high-quality pictures of the rental car (we suggest 2-6)

Steps to create an inventory rental car

• Go to Cockpit
• Click on Inventory
• Click on Products
• Click on Rental Cars

• Click on the button Create Rental Car to open the following screen and enter the required information. 

• Add the Name of the Rental Car
• Choose the contracted Currency 
  • Please note: This is only possible while creating the rental car. Once you click Save, the currency cannot be changed for this rental car anymore.
• Click Save
  • After clicking Save, the draft of the rental car will be created and you will be redirected to a new page. 

On the Descriptions tab, all the relevant information regarding the rental car can be added.

• Click on Add additional Rental Car Locations 

  • All pick-up and drop-off locations of the rental car can be added and edited here.

• Click on Add included and excluded items 

  • Items or services that are included or excluded can be added here. 
    Use clear and short descriptions (e.g. Included: Mileage or Excluded: Fuel) 

• ACRISS Car Classification (official PDF of ACRISS) is a widely used rental car classification standard that ensures the provision of accurate information when booking car rentals online.
  

  • Enter the ACRISS Code in the field to let the system automatically pre-fill the car classification information. 

  • Or you can choose from the drop-down menu manually: 

    • car category
    • car type
    • transmission type
    • fuel and if air conditioning is available 

    Also, the number of possible passengers and transportable suitcases may be selected.

• Use the additional information field to add any additional descriptions. 

Add Pricing Season

The Pricing tab enables product managers to define both price-related configurations and the actual price per time period.

The Pricing Type allows choosing between two methods for calculating rental periods:

• Per Day (24-Hour Period): Charges are based on the completed 24-hour period during which the car is rented. The precise times of pickup and drop-off may influence the total rental cost.
• Per Calendar Date: Charges are determined by each calendar day the car is rented, where the precise times of pickup and drop-off do not influence the total rental cost. This method simplifies billing by providing a consistent daily rate.

The Rate Type is defined by one of three values: General Rate, Group Rate or Flexible Individual Rate.

Finally, the actual rental car Pricing is defined according to seasons, as other inventory products.

Adding Amenities